In workplace (office) we have to display facts related to internal issues of a firm or we want to display results if we will install new production plant in a factory. Sometime we are required to deliver the information for example about a specific area of factory, we want to educate about production system that will help new person to understand the work flow, we have to bring in notice of our upper management about a specific fault that is creating problems again and again and we will write complete history of this fault and also the solution. Sometime we need to arrange a survey for the betterment of our product or services after this survey we put the results to the boss for the further action. All kinds of these requirements demand to write reports to deliver results or facts.
Report is a document focused, salient content to a specific audience. Reports are also used to display the results of experiments, an inquiry or investigation (enquiry). The word ‘report’ covers everything from preprinting form to brief letters, memos and also any-other document that displays information apropos circumstance. In the workplace reports are considered as legal documents and is very difficult to manuscript because it should be accurate and precise.
What qualities a report should have:- Accuracy (write the truth).
• Put the realities in prospective.
• Give the sufficient evidences for your conclusions.
• Present only objective evidences and verifiable suppositions.
• Keep your personal biases for the topic in check.
- The content shows writer’s good judgment.
• Seeking the facts.
• Getting the whole story.
• Reading language they can understand.
• Learning something that will make their jobs relaxed.
- Responsive style and organization.
• Whether to group your thoughts one way or another.
• Whether to employ an informal style.